Entry-Level Condominium Manager, Technology & Innovation Track

This Isn't Your Typical Grad Job

Most entry-level facilities roles hand you a checklist and a filing cabinet. Here's the honest comparison.

The Usual Entry-Level Route

Fixed checklist, no say in how the work gets done
Years of manual paperwork before anyone asks your opinion
AI tools quietly discouraged, or not mentioned at all
Real responsibility arrives whenever the promotion cycle allows

Pinewood Gardens

A standing mandate to question and redesign how things run, from day one
Claude and Gemini as everyday working tools, not a grey area
A direct line into real Management Council decisions
A named path to full Condominium Manager — not a maybe

At a Glance

Reports To

Managing Agent Principal / Senior Property Manager, with dotted-line accountability to the Management Council

Employment

Full-time, permanent, subject to 3–6 month probation

Location

On-site at Pinewood Gardens, 21–25 Balmoral Park

Start Date

As soon as a suitable candidate is identified

Industry

Real Estate / Property Management, Building & Construction

Indicative Salary

$3,000–$4,500 monthly, by qualificationBenchmarked with Managing Agent HR

The Innovation Mandate

"Most condo management still runs on manual routines built decades ago. You'll be the one holding the pen."

Alongside the operational learning curve, you get a standing mandate to look at how the Managing Agent's existing systems actually work — and redesign them using modern AI tools.

1Use LLM tools — Claude, Gemini, and similar — as everyday tools for drafting, research, and summarising Council and vendor correspondence.
2Get hands-on with iCondo and other operating systems, spotting where AI agentic workflows remove manual steps or catch what a human misses.
3Pilot small automations — minute drafting, quotation comparison, defect-tracking, resident FAQs — and measure real impact.
4Bring a builder's mindset: propose a better process and be trusted to try it, with the Council and senior manager as sounding boards, not gatekeepers.
5Help translate what you learn into something other estates under the same Managing Agent could adopt — genuine first-mover exposure.

Where This Actually Goes

Not a vague "growth opportunity" — an actual named trajectory.

Day 1

Trainee, mentored

Learn estate operations, vendor coordination, and governance hands-on alongside a senior manager.

~Month 6

Shipping automations

Running AI-assisted workflows independently; first process redesigns piloted and measured.

~Month 12

Independent ownership

Taking on estate management responsibilities directly, with a portfolio of shipped improvements.

The Goal

Full Condominium Manager

The role you're actually being hired to grow into — with the Council and Managing Agent invested in getting you there.

What You'll Actually Do

Three parts to the job: keeping the estate running, supporting how it's governed, and modernising how both get done.

Site Operations & Maintenance

Visible, responsive point of contact for residents' enquiries and service requests.
Coordinate and supervise vendors — security, cleaning, landscaping, pest control, lifts.
Estate walkabouts and inspections; follow up on defects through to rectification.
Assist incident response for facilities issues, escalating appropriately.

Governance & Admin Support

Prepare quotations and procurement documentation for Council review.
Support the Chairman, Secretary, and Treasurer with minutes, circulars, and correspondence.
Assist with Council meetings, AGMs, and EGMs.
Monitor BMSMA and by-law compliance; support invoices and payment batches.

Innovation & Automation

Use Claude, Gemini and similar tools daily for drafting, summarising, and admin.
Identify manual, repetitive processes in iCondo or elsewhere.
Propose and build lightweight automations to streamline them.

Sound Like You?

Education — Diploma or Degree in Facilities Management, Real Estate, Building/Estate Management, Property Management, or a related built-environment discipline. Fresh graduates strongly encouraged — no prior full-time experience required.

Hands-on experience with AI tools such as Claude or Gemini — solving real problems, not just casual chat use.
A genuine innovator's instinct: you look at a workflow and ask "why is this still done this way?"
Strong communication skills; comfortable engaging residents, vendors, and council members.
Organised, detail-oriented, and reliable across multiple concurrent tasks.
Able to work independently and know when to escalate issues.
Willingness to attend occasional evening Council/AGM meetings.

AI-curious Microsoft 365 Canva Google Workspace iCondo / CRM-ready BMSMA interest M&E basics (trained) SIFMA CFME — a plus Service-minded Fresh grads welcome

What You Get

Ideas that get tried, not shelved. A genuine mandate to pilot AI and automation in an industry that's barely touched it.

A real mentor, a real path. Structured on-the-job coaching with a clear route to full Condominium Manager.

A seat at the table. Direct exposure to Management Council governance, procurement, and BMSMA compliance.

Credentials, covered. Support toward a CEA property/managing agent licence where applicable.

A portfolio, not just a job title. Real, shipped process improvements to point to early in your career.

Fair pay from day one. Competitive entry-level salary via the Managing Agent, plus CPF and benefits.

Three Steps to a Yes

Send your resume and a short cover letter by email.

Interview with the Pinewood Gardens Management Council and a Managing Agent representative.

Successful candidates are engaged and issued a contract by the Managing Agent, on-site at Pinewood Gardens.

One seat. One shot to build something real.

Send your resume and a short cover letter — the button below opens your email client with the address and subject line already filled in.

Apply by Email →

Opens your default email app, addressed to kenny.yh.wong@gmail.com — remember to attach your resume before sending.